Changes in Labor Relations Rules Due to Mandatory Exchange of Contact Information
In June 2025, a law came into effect that fundamentally changed the rules of labor relations under martial law. Among the key innovations is the mandatory exchange of up-to-date contact information between employees and employers.
Universal Rule of 10 Days
The main requirement of the new legislation concerns all participants in labor relations without exception. 'If your contact details change - phone, email, or address - inform the other party within 10 days', reports 'Factor Academy', citing the document.
- Employers-legal entities are required to update information in the Unified State Register (USR)
- Entrepreneurs or individual employers inform employees by mail or email
- Employees send messages to the address from the USR, corporate email, or SMS to the official company number
Special Deadline until August 13
Specific categories of labor relations participants must adhere to a stricter deadline - by August 13, 2025.
For employers, this applies to those who have outdated contact information in the USR. They must either update the data in the register or (in the case of entrepreneurs not registered in the USR) notify employees by any available means.
- those who have been absent for more than 90 consecutive days during martial law
- employees who perform duties in temporarily occupied territory
Legal Consequences and Risks
Experts emphasize the importance of complying with the new requirements. If contact data is not updated, messages sent to outdated contacts will be considered officially delivered.
'For example, if the employer changes essential working conditions - the notice was sent to the old address, and legally you are considered notified. It's not worth the risk!' - lawyers warn.
Responsibility Issues and Expert Recommendations
As for penalties, employees need not worry - despite the obligation to inform about changes, fines for non-compliance are not provided for by law.
Employers are in a somewhat more complex situation. Formally, non-compliance with the requirements is a violation, however, even in the case of the State Labor Service of Ukraine identifying other violations of labor legislation, it is quite possible to avoid a fine by fulfilling the directive to update information.
Experts advise not to wait for official directives, but to update contact details now. 'It's in your own interest - it's calmer, and you can avoid unnecessary stress later', comment the lawyers.
Key Deadlines to Remember:
- 10 days - the general deadline for notifying changes in contact information
- By August 13 - only for employers with outdated contacts in the USR and specific categories of employees
The main rule remains unchanged: contact information must be current to avoid unpleasant legal consequences due to the use of outdated phone numbers or email addresses.
We also remind that in Ukraine, part of the 'mandatory' seals was abolished.
Information is provided on important changes in labor relations rules in connection with the mandatory exchange of contact information. The changes imply clear deadlines for updating data and penalties for non-compliance. Experts emphasize the significance of adhering to the new requirements and recommend acting without delay to avoid troubles.