In Poland, the procedure for Ukrainians at Document DP has changed: how to apply for a passport now

Ukrainians in Poland who plan to apply for a passport or ID card in Gdansk or Krakow now need to book an appointment in advance. Starting from August 17, 2026, documents can only be submitted at these centers after registering in the electronic queue. This is reported by OBOZ.UA referencing the 'Passport Service'.

How Ukrainians can apply for a passport in Poland from August 17, 2026

A new procedure has been introduced in the Document DP offices in Gdansk and Krakow. The previous online appointment is now mandatory for submitting documents.

In particular, without a reserved spot in the electronic queue, one cannot submit an application for the production of a biometric foreign passport or ID card.

At Document DP, they explain that the new system aims to eliminate live queues and assign a specific appointment time to each visitor. Registration is already open through the official electronic service of the organization.

At the same time, the new rules do not apply to all operations. Picking up already produced documents or obtaining an apostille can be done without prior online registration, in the order of a live queue.

How much do passports and ID cards cost in Poland in 2026

The total cost consists of an administrative fee along with the cost of the form, payment for sending assistance, and the service fee of Document DP. Part of the payments is charged in hryvnias, the service fee - in zlotys.

The current tariffs are as follows:

• biometric foreign passport - 2187 UAH urgent or 1547 UAH in regular mode + 375 zlotys;

• exchange of ID card - 1388 or 1018 UAH respectively + 375 zlotys;

• first ID card from the age of 14 - 400 UAH + 375 zlotys;

• simultaneous exchange of ID and issuance of a foreign passport - 3575 or 2565 UAH + 590 zlotys;

• first ID card from the age of 14 along with a foreign passport - 2597 or 1947 UAH + 590 zlotys.

How long to wait for documents in Poland

The standard time for the production and delivery of documents is 20 days. Urgent processing is available for an additional fee - within seven days.

Thus, Ukrainians who intend to submit documents in Gdansk or Krakow should first check available slots and reserve a visit. For receiving an already completed passport or ID card, electronic queuing is not required.

It should be noted that the general consulate of Ukraine in Lublin will conduct field service for citizens in Bialystok on September 17 and 18, 2026.