Ukraine Sets June 10, 2026 as Final Date for Digitizing Employment Records

Digitization of Employment Records in Ukraine

According to ХВИЛЯ: The main phase of converting paper employment records into digital format in Ukraine is scheduled to conclude on June 10, 2026. After this deadline, citizens will be allowed to submit scanned copies of their employment books. It is important to note that paper versions will remain valid, and the law does not impose any penalties for failing to digitize documents by the specified date. The digitization service will continue operating beyond June 10, 2026, with the transition period running until that date.

How the Digitization Process Works

Both employers and employees can upload scanned copies of employment records via the online services portal of the Pension Fund of Ukraine. This process can be carried out independently or through an employer. Information on individuals' work history will be compiled in the Pension Fund’s electronic registry. Ukraine has also simplified the process of verifying insurance records for pension eligibility in cases where documents were lost due to occupation, company liquidation, or destroyed archives.

The Pension Fund of Ukraine assures that 'concerns about losing work history or paper employment records becoming invalid are unfounded.'

Paper employment books will remain legally valid even after all data has been fully transferred to digital format. Scanned copies will continue to be accepted, and the electronic employment record will gradually become the primary source of work history data. The shift to digital format will not affect previously accrued insurance records, giving citizens confidence that their employment rights are preserved.

This digitization initiative represents a major step toward modernizing Ukraine's system for tracking employment history, which could enhance citizens' access to their documents and simplify the process of verifying work experience. The transition also marks a milestone in the development of electronic services, aligning with global trends in digitalization. Citizens should be aware that both paper and electronic versions of employment records will remain usable in the future, providing flexibility in how they store information about their professional careers.